Carbirds exports cars across Europe. Behind every deal, there's a stack of documents, contracts, and logistics that need to actually work. That's where you come in.
Role
Sales & Ops Assistant
Team
Sales & Operations
Location
Ülemiste City, Tallinn
Type
On-site · Short-term → full-time
Apply by
Rolling
01 · What's in it for you
More than just a job.
A short-term gig with a real path to full-time. Variety across sales, logistics, finance and operations — and AI tools you'll actually use, not just talk about.
01
Office in Ülemiste City
Modern office in Tallinn's top innovation campus.
02
Actually use AI tools
ChatGPT, Claude, Perplexity, n8n — not just talked about. Used daily.
03
Real variety
Sales, logistics, finance, operations — every day looks different.
04
Short-term gig → full-time
Start as a short-term gig with a clear path to full-time.
02 · What you'll do
Six things, done properly.
Documents, contracts, invoices, transport, reports, and the repetitive stuff worth automating. This isn't a wait-for-instructions kind of role — you move things forward.
Prep & check vehicle documents
Make sure every vehicle's paperwork is complete, correct, and ready to move.
Contracts & ownership transfers
Track contracts and owner changes end-to-end — no loose threads.
Invoices & bank uploads
Handle invoicing and push purchase invoices into the bank cleanly.
Transport & handovers
Coordinate transport and the on-the-ground handover with sellers and buyers.
Sales reports & vehicle photos
Put together sales reports and the visual material that goes with each car.
Spot the boring stuff — automate it
See repetitive work, then help replace it with a workflow that ships.
03 · How we work
Use AI tools to work faster and smarter.
Real AI tools, not buzzwords
ChatGPT, Claude, Perplexity, n8n — used daily to work faster and smarter.
No dev background needed
Just be sharp, curious, and not afraid to try things. We'll handle the rest.
Spot it, then automate it
If something is repetitive and boring, that's the signal — help us replace it.
Ship the workflow, not the talk
Your automations reach the whole team — they don't sit in a Notion page.
04 · You're probably a fit if
Sharp, curious, not afraid to try things.
You're probably a fit
You're organized and responsible — things don't slip when they land on your plate
You want to work smarter, not harder
You'd rather fix a broken process than complain about it
You communicate freely in English
Nice to have
Hands-on with AI tools — ChatGPT, Claude, Perplexity, or automations like n8n
Background in document management, administration, or customer service
Automotive interest or industry experience — gearhead not required
You've improved a process or shipped a small automation you're proud of
05 · How to apply
If this sounds like you, write.
We read every application. A cover letter that shows genuine AI curiosity — and a real example to back it up — gets you to the top of the pile every time.
1
CV with your contact information
2
Brief cover letter — why you're the right fit, including your interest in AI
3
Examples of AI tools you've used or processes you've improved (if applicable)